Administrative Assistant 1/Trainee 1/2- Albany (NY HELPS)
Labor, Department of Labor, Department of Albany, NY Albany, NY Full-time Full-time $38,073 - $55,093 a year $38,073 - $55,093 a year 13 hours ago 13 hours ago 13 hours ago This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Non-Competitive Minimum
Qualifications:
Administrative Assistant Trainee 1:
High school or high school equivalency diploma.
Administrative Assistant Trainee 2:
High school or high school equivalency diploma; and one year of experience in administrative support, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
Administrative Assistant 1:
High school or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
Substitution:
Certification (e.
g.
, IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination.
Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https:
//www.
cs.
ny.
gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum
Qualifications:
A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications.
Please provide the last four digits of your social security number in your email response or on your resume.
If you are not comfortable providing this information via email, a representative from our office will contact you via phone.
Reassignment
Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a/an Administrative Assistant 1 (formerly Secretary 1); if you have less than one year, you must be reachable on the current Administrative Assistant Trainee 1 eligible list for this location, if one exists.
70.
1 Transfer
Qualifications:
One year of permanent or contingent-permanent as a Grade 6 or higher determined to be similar by Civil Service.
Note:
For 70.
1 transfers, a comprehensive list of titles approved for transfer to Administrative Assistant 1/Trainee 1/2 is available through Civil Service GOT-IT available at https:
//careermobilityoffice.
cs.
ny.
gov/cmo/gotit/.
Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq.
Grade 8, and Administrative Assistant Trainee 2, NS eq.
Grade 10 leading to Administrative Assistant 1, Grade 11).
Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas.
Candidates appointed to the Trainee 2 level will be required to complete four elective courses prior to advancing to full title.
The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership.
Equivalent coursework may be accepted in lieu of these courses as determined by the Department of Labor (DOL).
Trainees will be able to complete the courses either through classroom or online training and webinars, or equivalent offerings through another entity as determined by the agency.
Preferred
Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Duties Description Standard Duties:
As an Administrative Assistant 1/Trainee 1/2 in the Division of Employment and Workforce Solutions you would be responsible for providing administrative support.
You would establish and implement procedures to maintain an efficient work flow; relieve an official of a variety of routine office details; and perform responsible clerical work.
You would also screen and refer telephone calls to the appropriate staff; examine daily mail and personally handle routine correspondence by preparing replies or collecting information for your supervisor's use in replying; and keep office records and files using a variety of software.
You would be responsible for the preparation of a variety of documents, databases, and correspondence.
Additional Comments Keyboarding proficiency is a minimum requirement for this position.
Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the Civil Service keyboarding standard.
Telecommuting will be discussed during the interview.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC):
518-457-4272, email protected .
.
Estimated Salary: $20 to $28 per hour based on qualifications.
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Non-Competitive Minimum
Qualifications:
Administrative Assistant Trainee 1:
High school or high school equivalency diploma.
Administrative Assistant Trainee 2:
High school or high school equivalency diploma; and one year of experience in administrative support, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
Administrative Assistant 1:
High school or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
Substitution:
Certification (e.
g.
, IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination.
Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https:
//www.
cs.
ny.
gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum
Qualifications:
A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications.
Please provide the last four digits of your social security number in your email response or on your resume.
If you are not comfortable providing this information via email, a representative from our office will contact you via phone.
Reassignment
Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a/an Administrative Assistant 1 (formerly Secretary 1); if you have less than one year, you must be reachable on the current Administrative Assistant Trainee 1 eligible list for this location, if one exists.
70.
1 Transfer
Qualifications:
One year of permanent or contingent-permanent as a Grade 6 or higher determined to be similar by Civil Service.
Note:
For 70.
1 transfers, a comprehensive list of titles approved for transfer to Administrative Assistant 1/Trainee 1/2 is available through Civil Service GOT-IT available at https:
//careermobilityoffice.
cs.
ny.
gov/cmo/gotit/.
Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq.
Grade 8, and Administrative Assistant Trainee 2, NS eq.
Grade 10 leading to Administrative Assistant 1, Grade 11).
Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas.
Candidates appointed to the Trainee 2 level will be required to complete four elective courses prior to advancing to full title.
The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership.
Equivalent coursework may be accepted in lieu of these courses as determined by the Department of Labor (DOL).
Trainees will be able to complete the courses either through classroom or online training and webinars, or equivalent offerings through another entity as determined by the agency.
Preferred
Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Duties Description Standard Duties:
As an Administrative Assistant 1/Trainee 1/2 in the Division of Employment and Workforce Solutions you would be responsible for providing administrative support.
You would establish and implement procedures to maintain an efficient work flow; relieve an official of a variety of routine office details; and perform responsible clerical work.
You would also screen and refer telephone calls to the appropriate staff; examine daily mail and personally handle routine correspondence by preparing replies or collecting information for your supervisor's use in replying; and keep office records and files using a variety of software.
You would be responsible for the preparation of a variety of documents, databases, and correspondence.
Additional Comments Keyboarding proficiency is a minimum requirement for this position.
Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the Civil Service keyboarding standard.
Telecommuting will be discussed during the interview.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.
If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC):
518-457-4272, email protected .
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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