Contract Management Specialist 1 or Trainee 1/2 (Grants Bureau) 5 positions
The Contract Management Specialist 1 (CMS 1) position is located in the Grants Bureau in the Albany Office for NYS Parks, Recreation and Historic Preservation. The CMS 1 reports to a Contract Management Specialist 2 (CMS 2) who supervises and manages staff within the Albany and Regional Grants Team. The Contract Management Specialist 1 (CMS1) is responsible for administrative activities associated with the review, approval, and management of comprehensive grants-in-aid programs for local government jurisdiction and community-based organizations that are interested in or apply for and receive grant monies from State agencies. Grant monies come from a variety of sources including state and federal funds, bond acts and legislative initiatives. Under the general supervision of the Contract Management Specialist 2 and Grants Director, nominee acts independently as the liaison with multiple Regional Grants Administrators (RGAs) to coordinate and manage the grants-in-aid programs within the regions. Illustrative duties include, but are not limited to:
o Interpreting statutes, rules and regulations for grant programs. o Collaborating with regional staff and Albany staff to develop bureau processes, procedures, documents and materials, including requests for proposals, guidelines and applications. o Attending conferences and informational meetings across the State to make formal presentations and answer technical questions; disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications and current projects. o Acting as liaison between the regional staff and other State agencies and units within the Agency, as needed, to implement State policies and procedures and facilitate project completion. o Reviewing and evaluating project applications against the specific grant program criteria and specifications, and identifying priority projects for consideration. o Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from the regions, including contract budgets, appraisals, deeds, surveys and other legal documents, Minority and Women-owned Business Enterprise (MWBE) documentation, property restrictions, amendments and vouchers, among other requirements. o Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports. o Acting as liaison between regional staff and other State agencies and units within the Agency, as needed, to develop and implement Records Retention policies and procedures. o As directed, may act as Regional Grants Administrator for particular grants programs. o Supervising subordinate staff
Job Function
The Contract Management Specialist 1 (CMS 1) position is located in the Grants Bureau in the Albany Office for NYS Parks, Recreation and Historic Preservation. The CMS 1 reports to a Contract Management Specialist 2 (CMS 2) who supervises and manages staff within the Albany and Regional Grants Team. The Contract Management Specialist 1 (CMS1) is responsible for administrative activities associated with the review, approval, and management of comprehensive grants-in-aid programs for local government jurisdiction and community-based organizations that are interested in or apply for and receive grant monies from State agencies. Grant monies come from a variety of sources including state and federal funds, bond acts and legislative initiatives. Under the general supervision of the Contract Management Specialist 2 and Grants Director, nominee acts independently as the liaison with multiple Regional Grants Administrators (RGAs) to coordinate and manage the grants-in-aid programs within the regions. Illustrative duties include, but are not limited to:
o Interpreting statutes, rules and regulations for grant programs. o Collaborating with regional staff and Albany staff to develop bureau processes, procedures, documents and materials, including requests for proposals, guidelines and applications. o Attending conferences and informational meetings across the State to make formal presentations and answer technical questions; disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications and current projects. o Acting as liaison between the regional staff and other State agencies and units within the Agency, as needed, to implement State policies and procedures and facilitate project completion. o Reviewing and evaluating project applications against the specific grant program criteria and specifications, and identifying priority projects for consideration. o Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from the regions, including contract budgets, appraisals, deeds, surveys and other legal documents, Minority and Women-owned Business Enterprise (MWBE) documentation, property restrictions, amendments and vouchers, among other requirements. o Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports. o Acting as liaison between regional staff and other State agencies and units within the Agency, as needed, to develop and implement Records Retention policies and procedures. o As directed, may act as Regional Grants Administrator for particular grants programs. o Supervising subordinate staff
Salary Range:
From $46529 to $77912 Annually
Minimum Qualification
Must be reachable on the Professional Career Opportunities (PCO) (currently a score of 100 or higher is reachable) eligible list with or Public Administration Traineeship Transition Program (PATT) eligible list. OR Transfer Opportunity:
Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.Estimated Salary: $20 to $28 per hour based on qualifications.
o Interpreting statutes, rules and regulations for grant programs. o Collaborating with regional staff and Albany staff to develop bureau processes, procedures, documents and materials, including requests for proposals, guidelines and applications. o Attending conferences and informational meetings across the State to make formal presentations and answer technical questions; disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications and current projects. o Acting as liaison between the regional staff and other State agencies and units within the Agency, as needed, to implement State policies and procedures and facilitate project completion. o Reviewing and evaluating project applications against the specific grant program criteria and specifications, and identifying priority projects for consideration. o Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from the regions, including contract budgets, appraisals, deeds, surveys and other legal documents, Minority and Women-owned Business Enterprise (MWBE) documentation, property restrictions, amendments and vouchers, among other requirements. o Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports. o Acting as liaison between regional staff and other State agencies and units within the Agency, as needed, to develop and implement Records Retention policies and procedures. o As directed, may act as Regional Grants Administrator for particular grants programs. o Supervising subordinate staff
Job Function
The Contract Management Specialist 1 (CMS 1) position is located in the Grants Bureau in the Albany Office for NYS Parks, Recreation and Historic Preservation. The CMS 1 reports to a Contract Management Specialist 2 (CMS 2) who supervises and manages staff within the Albany and Regional Grants Team. The Contract Management Specialist 1 (CMS1) is responsible for administrative activities associated with the review, approval, and management of comprehensive grants-in-aid programs for local government jurisdiction and community-based organizations that are interested in or apply for and receive grant monies from State agencies. Grant monies come from a variety of sources including state and federal funds, bond acts and legislative initiatives. Under the general supervision of the Contract Management Specialist 2 and Grants Director, nominee acts independently as the liaison with multiple Regional Grants Administrators (RGAs) to coordinate and manage the grants-in-aid programs within the regions. Illustrative duties include, but are not limited to:
o Interpreting statutes, rules and regulations for grant programs. o Collaborating with regional staff and Albany staff to develop bureau processes, procedures, documents and materials, including requests for proposals, guidelines and applications. o Attending conferences and informational meetings across the State to make formal presentations and answer technical questions; disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications and current projects. o Acting as liaison between the regional staff and other State agencies and units within the Agency, as needed, to implement State policies and procedures and facilitate project completion. o Reviewing and evaluating project applications against the specific grant program criteria and specifications, and identifying priority projects for consideration. o Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from the regions, including contract budgets, appraisals, deeds, surveys and other legal documents, Minority and Women-owned Business Enterprise (MWBE) documentation, property restrictions, amendments and vouchers, among other requirements. o Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports. o Acting as liaison between regional staff and other State agencies and units within the Agency, as needed, to develop and implement Records Retention policies and procedures. o As directed, may act as Regional Grants Administrator for particular grants programs. o Supervising subordinate staff
Salary Range:
From $46529 to $77912 Annually
Minimum Qualification
Must be reachable on the Professional Career Opportunities (PCO) (currently a score of 100 or higher is reachable) eligible list with or Public Administration Traineeship Transition Program (PATT) eligible list. OR Transfer Opportunity:
Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.Estimated Salary: $20 to $28 per hour based on qualifications.
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