Administrative Assistant 1
Handle incoming and outgoing correspondence for the Assistant Deputy Superintendent - Office of Employee Relations. Prepare replies to correspondence as directed by Employee Relations staff. Circulate, reroute, and/or record correspondence in electronic log and tickle as necessary for future action. Proof-read correspondence prepared by other Sections for executive-level signature. Coordinate and schedule meetings consistent with the appointment schedule of the Assistant Deputy Superintendent - Office of Employee Relations, arrange appropriate meeting space, notify participants, and prepare associated materials. Make travel arrangements when necessary, including the scheduling of airline flights, lodging, and prepare travel-related paperwork. Answer phones, trouble-shoot/re-route calls, and produce electronic phone messages for Office of Employee Relations staff; provide back-up phone service for other Sections including, but not limited to, Office of the Superintendent. Maintain records for employee organizational leave (EOL) utilized by members of all sworn and non-sworn collective bargaining units, prepare EOL notifications to the field, record, and type minutes of labor/management meetings. Prepare monthly reconciliation reports of EOL, monthly report of NYSPIA members paying PBA dues and quarterly cost letters for union members on full release. Process all incoming/outgoing electronic training orders received in the Office of Employee Relations for approval and signature. Demonstrate professionalism and confidentiality consistent with working in an executive-level office environment. Type and mail condolence letters from the Superintendent for all Line of Duty Deaths throughout the country. Perform other duties as directed by Employee Relations staff.
Job Function
Handle incoming and outgoing correspondence for the Assistant Deputy Superintendent - Office of Employee Relations. Prepare replies to correspondence as directed by Employee Relations staff. Circulate, reroute, and/or record correspondence in electronic log and tickle as necessary for future action. Proof-read correspondence prepared by other Sections for executive-level signature. Coordinate and schedule meetings consistent with the appointment schedule of the Assistant Deputy Superintendent - Office of Employee Relations, arrange appropriate meeting space, notify participants, and prepare associated materials. Make travel arrangements when necessary, including the scheduling of airline flights, lodging, and prepare travel-related paperwork. Answer phones, trouble-shoot/re-route calls, and produce electronic phone messages for Office of Employee Relations staff; provide back-up phone service for other Sections including, but not limited to, Office of the Superintendent. Maintain records for employee organizational leave (EOL) utilized by members of all sworn and non-sworn collective bargaining units, prepare EOL notifications to the field, record, and type minutes of labor/management meetings. Prepare monthly reconciliation reports of EOL, monthly report of NYSPIA members paying PBA dues and quarterly cost letters for union members on full release. Process all incoming/outgoing electronic training orders received in the Office of Employee Relations for approval and signature. Demonstrate professionalism and confidentiality consistent with working in an executive-level office environment. Type and mail condolence letters from the Superintendent for all Line of Duty Deaths throughout the country. Perform other duties as directed by Employee Relations staff.
Salary Range:
From $0 to $0 Annually
Minimum Qualification
One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-6 or higher OR HS diploma and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Please Note:
A typing performance test will be required for those interested employees outside of the Office Assistant 1 (Keyboarding) title series. Candidates must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems, be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access, and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
Job Function
Handle incoming and outgoing correspondence for the Assistant Deputy Superintendent - Office of Employee Relations. Prepare replies to correspondence as directed by Employee Relations staff. Circulate, reroute, and/or record correspondence in electronic log and tickle as necessary for future action. Proof-read correspondence prepared by other Sections for executive-level signature. Coordinate and schedule meetings consistent with the appointment schedule of the Assistant Deputy Superintendent - Office of Employee Relations, arrange appropriate meeting space, notify participants, and prepare associated materials. Make travel arrangements when necessary, including the scheduling of airline flights, lodging, and prepare travel-related paperwork. Answer phones, trouble-shoot/re-route calls, and produce electronic phone messages for Office of Employee Relations staff; provide back-up phone service for other Sections including, but not limited to, Office of the Superintendent. Maintain records for employee organizational leave (EOL) utilized by members of all sworn and non-sworn collective bargaining units, prepare EOL notifications to the field, record, and type minutes of labor/management meetings. Prepare monthly reconciliation reports of EOL, monthly report of NYSPIA members paying PBA dues and quarterly cost letters for union members on full release. Process all incoming/outgoing electronic training orders received in the Office of Employee Relations for approval and signature. Demonstrate professionalism and confidentiality consistent with working in an executive-level office environment. Type and mail condolence letters from the Superintendent for all Line of Duty Deaths throughout the country. Perform other duties as directed by Employee Relations staff.
Salary Range:
From $0 to $0 Annually
Minimum Qualification
One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-6 or higher OR HS diploma and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Please Note:
A typing performance test will be required for those interested employees outside of the Office Assistant 1 (Keyboarding) title series. Candidates must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems, be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access, and Excel.Estimated Salary: $20 to $28 per hour based on qualifications.
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